All powers assigned to the Board of Directors have been delegated to the Executive Committee, except those that are not delegable legally or by the Bylaws.
The Executive Committee currently comprises the following Directors:
- Rafael del Pino, Executive Chairman.
- Santiago Bergareche, External Director.
- Joaquín Ayuso, External Director.
- Íñigo Meirás, Executive Director.
- María del Pino, External Proprietary Director.
- José Fernando Sánchez-Junco, External Independent Director.
- Óscar Fanjul, Consejero, External Independent Director.
Audit and control committee
The current composition of the Audit and Control Committee is as follows:
- Santiago Fernández Valbuena (Chairman), External Independent Director.
- Óscar Fanjul Martín, External Independent Director.
- Philip Bowman, External Independent Director.
The Bylaws and the Regulations of the Board of Directors attribute the following competences to the Audit and Control Committee:
In relation to the external auditor:
- Submitting proposals to the Board of Directors regarding the selection, appointment, re-election and substitution of the external auditor as well as the conditions for his hiring and regularly gathering information from him about the audit plan and implementation thereof, in addition to safeguarding his independence in the exercise of his functions.
- Serve as channel of communication between the Board of Directors and the external auditor, receive regular reports upon their work from the latter, evaluate the results of each audit and verify that Senior Management complies with the recommendations of the external auditor.
- Ensure that the Company and the external auditor adhere to current regulations on the provision of non-audit services, limits on the concentration of the auditor’s business and, in general, other requirements concerning auditor’s independence.
- Issue a report upon the independence of the external auditor, which shall be published on the website of the Company sufficiently far in advance of the celebration of the Ordinary General Meeting of the Company. Procure that the remuneration of the external auditor does not compromise its quality or independence.
- Carry out an assessment of the service provided by the external auditor every five years so as to verify its quality.
In relation to Internal Audit:
- Propose the selection, appointment, re-election or release of the Internal Audit Director.
- Supervise the independence of Internal Audit; ensure that it has the personal, technical and material means and capability necessary to perform its duties and, to this end, propose the budget for these services.
- Receive regular information on the activities of the internal audit service; approve, following presentation by the Internal Audit Director, the approach and the work plans, ensuring that its activity is focused primarily on the main risks the Company is exposed to; verify that the internal audit plan is followed; receive information about possible incidents in its course; and verify that Senior Management are acting on findings and recommendations of its reports.
In relation to financial information:
- Supervise the process of preparation and presentation, as well as the accuracy, of the financial information relating to the Company and its group, reviewing compliance with the regulatory requirements, the accurate demarcation of the consolidation perimeter and the correct application of the accounting principles.
- Prior to its approval by the Board, report upon the financial information which the Company must furnish periodically to the markets, investors or public authorities as required by the applicable regulations.
- Monitoring the effectiveness of the Company’s internal control and discussing with the external auditor any significant weaknesses detected in the internal control system during the audit.
In relation with the risk management:
- Supervising the effectiveness of the risk management systems.
- Supervise and periodically evaluate the principal risks to the businesses, as well as the systems established for their identification, management and control.
In relation with other issues:
- Supervise compliance with the internal regulations on corporate governance and of conduct on the securities markets. In particular, report upon the operations of the Company with its Directors and their Related Persons, preparing a report upon the same which will be published on the website of the Company sufficiently far in advance of the celebration of the Ordinary General Meeting of the Company.
- Establish and supervise the “Ombudsperson Process”, managed by the Internal Audit, whereby any employee or any other third parties, through the internet, can report any significant irregularities in particular financial or accounting irregularities, which may be detected within Ferrovial.
- Inform the Board of Directors in advance on all matters envisaged in the law, the Bylaws and the Regulations of the Board, in particular those concerning (i) the creation or acquisition of shareholdings in entities with a special purpose or that are domiciled in countries or territories regarded as tax havens and (ii) transactions with related parties.
- Coordinate the reporting process for non-financial information, in accordance with the regulations applicable and the international benchmarks.
Nomination and Remuneration Committee
The current composition of the Nomination and Remuneration Committee is as follows
- José Fernando Sánchez-Junco Mans (Chairman), External Independent Director.
- Santiago Bergareche Busquet, External Director.
- Santiago Fernández Valbuena, External Independent Director.
- Hanne Sørensen, External Independent Director.
The Bylaws and the Regulations of the Board of Directors assign the following competences to the Nominations and Remunerations Committee:
In relation to the composition of the Board of Directors and its Committees:
- Assess the skills, knowledge and experience necessary in the Board of Directors. For these purposes, it shall define the functions and aptitudes needed of the candidates to cover each vacancy and shall assess the time and dedication required for them to perform their role effectively.
- Establish a representation objective for the less represented sex in the Board of Directors and prepare guidelines on how to achieve it.
- Make proposals to the Board of Directors regarding appointments of Independent Directors, so that the Board can directly proceed with their appointment by co-optation or submit the decision to the Shareholders’ Meeting, as well as those regarding re-election or termination of such directors by the Shareholders’ Meeting.
- Report on the proposals for appointment of the remaining Directors, so that they may be appointed by co-optation or so that the decision can be submitted to the Shareholders’ Meeting, as well as on proposals for their re-election or termination by the Shareholders’ Meeting.
- Report on proposals to appoint natural persons to represent a Director that is a legal person.
- Reporting on the appointment of the Chairman and the Vice Chairman or Vice Chairmen, the Secretary and Vice-Secretary of the Board of Directors.
- Report on the appointment of the CEO.
- Report on the appointment of the members that should be part of each Committee.
In relation to remunerations of the Director and Senior Management:
- Propose to the Board of Directors the remuneration policy for Directors and Senior Management.
- Propose the individual remuneration and other contract conditions of the Executive Directors, further ensuring that these are observed.
- Propose the basic conditions of the Senior Managers’ contracts.
- Monitor compliance with the remuneration policy set by the Company.
- Periodically review the remuneration policy for Directors and Senior Managers, including share-based remuneration systems and their application, and ensure that their individual compensation is proportionate to the amounts paid to other Directors and Senior Managers of the Company.
- Verify the information about remuneration of the Directors and Senior Managers contained in the different corporate documents, including the Annual Report on Directors’ Remuneration.
In relation to the assignment of the Senior Management in subsidiary entities:
- Report on the appointment and termination proposal of Senior Management.
- Report upon the nomination of the persons who are to represent Ferrovial on the Boards of Directors of the Subsidiaries and most significant investee companies as determined by the Board.
- Examine and organise the succession of the Chairman of the Board of Directors and of the Company’s senior executive and, in any case, make proposals to the Board of Directors to ensure that this succession occurs in an orderly and planned manner.
- Ensure that the Non-Executive Directors have sufficient time available to discharge their responsibilities effectively.