Document Control Manager - Ontario Line South
Posted on 4 November, 2022
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 490 km of tunnels, 19,200 km of roads (including 4,000 km of highways), 4,700 km of railroad lines (including 700 km of high-speed railroads) and 27,350 km of road maintenance and repair.
The Ontario Line South Civil Project is responsible for the design, construction and handover of all tunnels, stations and civil works between Exhibition Station and a portal location within the Don Yard. This includes, without limitation, seven Stations (one at grade and six underground stations), 6 km of Tunnels, a range of civil works and ancillary building works, and successful handover of the constructed South Civil Contract assets to the Sponsors.
The position of Document Control Manager will, under limited supervision, lead and manage document control team, procedures and information management systems in support of the Design and Construction Technical Office, among other departments, in the Ontario Transit Group team for the Ontario Line South Project.
Duties and Responsibilities:
The responsibilities are, but are not limited to, those listed below:
Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.
Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, DCRs, RFAs, Drawings….)
Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.
Management of Digital Document Platforms and user’s access.
Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
Demonstrated leadership and supervisory skills to provide direction, technical leadership, training, and guidance to staff members
Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.
Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data.
Confer with document originators or appropriate personnel to resolve discrepancies with documents.
Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors).
Minimum 7 years of work experience in similar information management position, including managing a team.
Completion of a Degree in Engineering, Architecture, Computer Science, Economics, Administration, or related fields.
Experience within the construction industry is a must.
Preferable experience in document management software: SharePoint, Autodesk Construction Cloud, ProjectWise, Procore, Bluebeam, eBuilder, …
Proficiency in MS Office (Outlook, Word, and Excel).
Must possess excellent organization and communication skills, both oral and written
Reports directly Quality Manager.
Collaborates closely with the Engineering Manager, and the Design and Construction Technical Office teams.
Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.
The job is mostly performed indoors in a traditional office setting. Occasional field trips outside of office may be required to facilitate movement of documents.
The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Ferrovial Construction Canada Inc. provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, or disability. Ferrovial Construction Canada Inc. complies with applicable local, province, and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.
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