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Document Control Administrative Assistant - Ontario Line South

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JOB_POSTING-3-260

Publicado el 7 de noviembre, 2022

Ontario, Canadá

Tiempo Completo

Servicios Generales

About us:

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Job Description:

About us:

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 490 km of tunnels, 19,200 km of roads (including 4,000 km of highways), 4,700 km of railroad lines (including 700 km of high-speed railroads) and 27,350 km of road maintenance and repair.

Project Description: 

The Ontario Line South Civil Project is responsible for the design, construction and handover of all tunnels, stations and civil works between Exhibition Station and a portal location within the Don Yard. This includes, without limitation, seven Stations (one at grade and six underground stations), 6 km of Tunnels, a range of civil works and ancillary building works, and successful handover of the constructed South Civil Contract assets to the Sponsors.

Description

The position of Document Control Coordinator will, under supervision, perform technical and administrative functions related to document and digital platforms management for the Design and Construction Technical Office teams, among other departments of the Ontario Transit Group team for the Ontario Line South Project.

Duties and Responsibilities:

  • Efficiently process organizational documentation throughout the documents’ life cycle (Submittals, RFIs, Correspondence, DCRs, RFAs, Drawings….)

  • Administer document platforms and admin user’s access.

  • Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.

  • Compile and maintain control of records of engineering documents.

  • Follow up with engineers as required to confirm status and/or completion dates of deliverables.

  • Track and monitor communications and documentation flows.

  • Ensure that internal document controls are established and followed. Enforce document control requirements and rules for standards.

  • Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.

  • Distribute electronic, hardcopy documents and correspondence to defined recipients.

  • Ensure the different tasks are performed according to the priorities and schedule.

  • Pay extreme attention to detail, ability to spot errors and learn quickly.

  • Time management for the assigned tasks. Any other reasonable request related to document control deemed necessary by management.

Qualifications:

  • 2-4 years of work experience in similar document control positions preferred.

  • Bachelor’s degree or Associate (preferably related to Engineering, Architecture, Administration, or related fields)

  • Experience within the Construction Industry is a must.

  • Prior experience in EDMS (Electronic Document management systems).

  • Proficiency in MS Office (Outlook, Word, and Excel).

  • Must possess excellent organization and communication skills, both oral and written.

  • Must be able to multi-task and work well in a fast-paced environment.

  • Document management software: SharePoint, Autodesk Construction Cloud, BIM360, ProjectWise, Procore

  • Candidate should be reliable and willing to work reasonable additional hours as needed/approved to complete assigned tasks

  • Local candidates preferred

Organizational Relationships:

  • Reports directly to the Document Control Manager or designee.

  • Assists and works in conjunction with the Document Control Team and other departments for the efficient operation and maintenance of the document management system as needed.

Work Environment

  • The job is mostly performed indoors in a traditional office setting.

  • Occasional field trips outside of office may be required.

The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Ferrovial Construction Canada Inc. provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, or disability. Ferrovial Construction Canada Inc. complies with applicable local, province, and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.

#ferrovialconstruction #Canada #entrylevel

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