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Project Coordinator

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Publicado el 14 de diciembre, 2022

Texas, Estados Unidos

Tiempo Completo

Desarrollo de Negocio

About us:

Ferrovial is one of the world’s leading infrastructure operators, committed to developing sustainable solutions. The company has presence in 6 main markets. It is a member of Spain’s blue-chip IBEX 35 index and is also included in prestigious sustainability indices such as the Dow Jones Sustainability Index and FTSE4Good. The aim of Ferrovial Corporation is to design the Company’s strategy, establishing global policies, guidelines and action guides related to the different functional areas of the Organization (Internal Audit, Finance, Human Resources, Legal, IT, Innovation, etc.), which subsequently are developed and adapted to the specificities of each Business Unit. Additionally, it performs a function of providing corporate services to the different companies of the group, while consolidating its information.

Job Description:

A Project Coordinator provides organization and structure to the company by managing business development’s  bid submissions. The Project Coordinator is in charge of managing our timelines, drafting, managing documents, collecting information and keeping the department in accordance with our corporate processes.  

Essential Duties and Responsibilities:

  • Analyze, coordinate and gather data and documents (from Cintra and Ferrovial employees and project partners) worldwide to direct, draft and review bid submission documents.  Produce bid volumes and electronic files for prospective clients by due date to ensure accurate and timely project submissions

  • Circulate and process invoices for payment by corporate and concession entities to ensure accurate and timely payment to vendors, subcontractors and consultants.  Coordinate document/information transfers to and confirmations from appropriate entity for timely payment or re-invoicing, as appropriate

  • Research and compile project process information for department through Internet research, e-mail, and periodical review, resulting in e-mails, hard folders and binders of department reference data 

  • Develop and maintain department library of project submission binders and reference material

  • Draft project checklists in MS Excel and document templates in MS Word and MS Excel for collaboration with Project Managers and project team in drafting wholly responsive bid submissions for all projects

  • Perform other job-related duties as assigned

Qualifications (Knowledge, Skills & Abilities):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to fulfill those duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

  • Bachelor’s Degree required

  • 0-3+ years of experience in business administration or in project planning

  • Previous experience as a proposal coordinator/project coordinator is desired

  • Graphic design experience a plus

  • Experience within Software industry, Road User Charge (RUC) and Digital Tolling a plus

Professional Qualities:

  • Effectively manage tasks and strict deadlines with independence 

  • Superior writing, verbal and presentation skills

  • Ability to interact with colleagues in a self-managed team structure

  • Must be able to multitask, problem solve, and implement innovative processes within a fast-paced environment

  • Confidence and flexibility in dealing with a number of external parties

Computer Skills:

  • Must be able to demonstrate computer proficiency, especially with Microsoft Excel, Word and Power Point and other PC based programs

  • Knowledge of Adobe Creative Suite or similar design software is a plus

Work Environment & Physical Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually quiet

  • Occasional travel could be required, may include air travel

  • The employee must occasionally lift and/or move up to 25 pounds

  • Specific vision abilities required by this job include ability to adjust focus, as necessary to use a computer

  • While performing the duties of this job, the employee is regularly required to talk or hear

  • The employee is frequently required to stand, walk and sit

#Ferrovial #United States of America #associate

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