Join Ferrovial: Where Innovation Meets Opportunity
Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.
Our Corporate organization oversees business activities, providing strategic planning, communication, legal, finance and human resources services to the business units. As a member of our corporate organization, you will have a broad view of our company, further supporting your career development.
Why Ferrovial?
- Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
- Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
- Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
- Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
- Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
- Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.
Job Description:
About the role
We are seeking an Office Assistant to join our team at the Amsterdam Headquarters.
In this role, you will provide administrative and logistical support to several directors – including the Group CEO and members of the Management Committee – as well as assist the broader office team of approximately 15 colleagues.
KEY RESPONSABILITIES
- Provide general support to the senior executives of our management team.
- Coordinate travel arrangements, including booking transportation, making restaurant reservations, and processing travel expense reports.
- Provide general office support, such as circulating documents for signature and preparing printed materials for meetings.
- Manage office-related invoices and ensure timely reporting to the accounting department.
- Assist in organizing board and committee meetings, including logistics and documentation.
- Handle cafeteria and catering requests to support internal events and daily operations.
- Serve as receptionist and provide backup support to the Office Manager on the daily routine and during absences (e.g., vacation or leave).
- Answer incoming phone calls and manage visitor access to the office.
- Oversee the meeting room reservation system and ensure availability and readiness.
- Maintain cleanliness and organization of meeting rooms and cafeteria at the end of the day or as needed.
QUALIFICATIONS
- Fluent in English. Professional proficiency in Dutch; Spanish is a plus.
- Solid user-level experience with the Microsoft Office suite; familiarity with other digital tools is an advantage.
- Strong sense of responsibility, work ethic, and attention to detail.
- Demonstrated flexibility, customer-oriented mindset, and ability to adapt to changing priorities.
- Excellent organizational and time management skills.
- Clear and effective communication skills, both verbal and written.
- Availability to work a minimum of 32 hours per week, weekdays, with full on-site presence at the Amsterdam Zuid office.
Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!
Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.
#WeAreFerrovial
Join Ferrovial: Where Innovation Meets Opportunity
Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.
Why Ferrovial?
- Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
- Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
- Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
- Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
- Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
- Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.
Job Description:
Job Title: Certification Assistant
Salary Range: $80,000.00 -95,000.00
Department: NTO PMO
Reports to: Certification Manager
Job Summary
The Certification Assistant is responsible for tracking all documentation required to certify that construction projects, tenant alterations, and contractor work comply with all PANYNJ standards, policies, and contract specifications. This role acts as the central point of control for project submittals, closeout documentation, and contractor compliance.
Core Responsibilities
Track Certification Packages: Review and track all documentation required for project milestone and closeout certifications (e.g., "Bundle 1," "Final Acceptance").
Submittal Management: Log, track, and manage the flow of contractor submittals, shop drawings, RFIs (Requests for Information), and material specifications.
Special Inspections for Certifications: Ensure that the required special Inspection reports are turned over to the Design build team and accepted.
Compliance Verification: Ensure all submitted materials, equipment, and construction methods are compliant with PANYNJ technical standards, building codes, and contract requirements.
Documentation Audits: Conduct regular audits of project files to ensure all required certifications (e.g., material test reports, warranties, "As-Built" drawings) are received, accurate, and complete.
Turnover Packages: Track turnover packages for formal submission to PANYNJ and stakeholders.
Open comment & Issues closure: track and assist with closing open comments and issues to aid with certification
Liaison: Serve as the primary point of contact for contractors and tenants regarding certification requirements, submission deadlines, and non-compliance issues.
Communicate Standards: Proactively communicate PANYNJ standards and policy updates to all relevant project teams and subtenants.
Document Management: Maintain the central document control system (e.g., SharePoint, Procore, or similar) ensuring all certification data is accurate and up-to-date.
Status Reporting: Generate regular reports for project management on the status of certifications, outstanding submittals, and areas of non-compliance.
Process Improvement: Identify bottlenecks in the certification process and recommend improvements for efficiency and accuracy.
Inspection walks: follow the Inspection walks and highlight any major problems that need to be resolved quickly for smoother certification process.
Job Requirements & Qualifications
Essential Experience & Education
Education: Bachelor’s degree in Construction Management, Engineering, Architecture, Business Administration, or a related field is preferred.
Experience: 3+ years of experience in document control, project administration, or compliance coordination within the construction, engineering, or infrastructure industry.
Agency Experience (Highly Preferred): Prior experience working directly with or for a large public agency, such as the PANYNJ, MTA, NYC DDC, or DOT, is strongly preferred.
Technical Familiarity: Must be able to understand and interpret construction drawings, technical specifications, and contract language.
Required Skills
Detail-Oriented: Exceptional organizational skills and attention to detail
Communication: Excellent written and verbal communication skills for liaising with engineers, contractors, and agency leadership.
Technical Proficiency: Advanced skills in MS Office (especially Excel for tracking) and experience with document management software (e.g., Procore, Aconex, SharePoint, Bluebeam).
Problem-Solving: Ability to identify compliance risks or documentation gaps and proactively seek solutions.
Time Management: Proven ability to manage multiple tasks, prioritize effectively, and meet firm deadlines in a fast-paced environment.
Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!
Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.
#WeAreFerrovial
