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Document Controller

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JOB_POSTING-3-112

Posted on 12 October, 2022

Middlesex, United Kingdom

Full time

General Services

About us:

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. The company has presence in 6 main markets. It is a member of Spain’s blue-chip IBEX 35 index and is also included in prestigious sustainability indices such as the Dow Jones Sustainability Index and FTSE4Good. We deliver value-driven, complex multi-disciplinary design and construction solutions across varied sectors worldwide, including transport, energy and water. Our people make this happen, bringing a diverse range of experiences, prospectives and backgrounds to fuel fresh thinking as we meet the unique needs of the clients and communities we serve. We are dedicated to exceeding expectations and leaving a sustainable legacy. At Ferrovial we have five core values: Excellence, Innovation, Collaboration, integrity and Respect. We are proud of our work and values which we live by to achieve our goals. As one of the industry’s most diverse organisations, our people bring a strong blend of local talent, international expertise and perspectives from all backgrounds. This drives innovation and fresh thinking required to set new standards of excellence.

Job Description:

Document Controller

Project: Heathrow Q6 (London, UK)               

About Ferrovial Construction

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction and Building subsidiaries. Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees. Ferrovial Construction Ltd UK have 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (Q6), Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon Station.

About Q6, Heathrow

Our Q6 framework spans from airfield works (taxiways, runways, stands), to civils (roads, demolition works, underground and above ground structures), and MEP packages (services tunnels, lifts, life safety systems, fuel/fire mains).

The role

Document Controller will report directly to Q6 Document Control Manager and will be a principle point of contact for Q6 Project to maintain the project CDE and perform the necessary setup to project EDMS and other CDEs. It is expected that the Document Controller will maintain a strong focus on key HAL (Heathrow Airport Limited) Document Control procedures as well as Ferrovial Construction’s. The Document Controller will liaise with all Q6 Team and Supply Chain as needed to drive high standard of Document Control and Quality of our information and digital processes.

Key Responsibilities

The role involves looking after implementation of Document Control Procedures and following the HAL Employers Requirements and Specification. The role will be not limited to the following list of deliverables:

Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate and efficient manner.

  • EDMS support for projects and departments.
  • QA document checking.
  • Manage the administration of EDMS (Workflows, access rights, distributions, etc.)
  • Assist in preparing and managing documentation internally/by subcontractor.
  • Train project personnel in using the system and document control procedures.
  • Asset Integration (NOT ESSENTIAL)
    • Coordinating the compilation of assets registers and H&S Files.
    • Registering key assets to Asset Net/MAXINET and running required reports for PM to raise visibility of assets delivered/ installed and scheduled/ planned for delivery.
  • Liaison and coordination with site team for production of handover information documentation.

Key accountabilities

  • Document Control
  • Stakeholder relationships
  • Handover Compliance with Client and industry standards, requirements and regulations
  • Coordinate solutions with the Construction team
  • Promote innovation, efficiencies and value engineering

Skills & experience

  • Proven Work Experience as Document Controller
  • Hands-on Experience with MS Office and MS365 Package
  • Admin level knowledge of Electronic Document Management System (EDMS), such as Asite (preferrable)
  • Strong written and verbal communication skills.
  • Data organisation skills, attention to detail and proactivity
  • Experience in construction section (not essential/desirable)
  • Asset integration knowledge (not essential/desirable)

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.#Ferrovial #United Kingdom #associate

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