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Webber - Executive Assistant - Corporate

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JR04639 - JOB_POSTING-3-3457

Posted on 13 October, 2023

The Woodlands, TX, Texas (United States of America)

Full time

Entry Level Development

About us:

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Job Description:

Objective

The Executive Assistant supporting the Finance and Procurement leadership is an experienced professional that will support multiple members of the Executive Team with all administrative duties and special projects. Experience working in the construction industry will be considered favorable.

Job Responsibilities

  • Responsible for managing confidential and time sensitive material.

  • Compose, edit, and proofread correspondence with little or no guidance.

  • Generate presentations and reports including creating graphs and spreadsheets.

  • Support executive level special projects on an as needed basis.

  • Preparing routine and advanced correspondence including letters, memorandums and reports

  • Organization and preservation of legal documents

  • Coordinating travel arrangements, both domestic and international

  • Preparing expense reports and submitting in a timely manner

  • Facilitating meetings and conference calls, both domestic and international.

  • Understand and maintain busy calendars and schedules for multiple executives

  • Answering and directing phone calls

  • Focus on supporting direct executives in finance and procurement, but also expected to work closely with other EA's as a team unit as necessary

  • Perform office management and reception related duties.

  • Complete other duties as assigned.

Qualifications

  • A minimum of 5 years demonstrated experience as an Executive Administrative Assistant supporting Executive-level/C-suite management. Preference given to individuals with experience supporting 3+ executives, in the finance and procurement areas

  • Professional attitude, self-motivated and team oriented

  • Must be able to maintain confidentiality

  • Excellent verbal and written communication skills, as well as a logical thinker

  • Excellent organizational skills and attention to detail

  • Excellent time management skills with a proven ability to meet deadlines and ever-changing priorities

  • Ability to function well in a high-paced and at times stressful environment.

  • Must have working knowledge of office administration, clerical procedures and executive/expat travel, domestically and internationally

  • Knowledge of Concur or similar travel/expense systems is preferred

  • Extremely proficient with Microsoft Office; especially Excel and PowerPoint, with the ability to learn new or updated software.

  • Bilingual, English/Spanish is preferred but not required.

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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