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Webber - Benefits Specialist - HR

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JR05713 - JOB_POSTING-3-5042

Posted on 31 January, 2024

The Woodlands, TX, Texas (United States of America)

Full time

Human Resources

About us:

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Job Description:

SUMMARY
 

The Benefits Specialist is primarily responsible for the administration of the Webber 401k retirement and Webber Wellness programs. Additionally, this position will require knowledge and administration of other Webber benefits including, medical, dental, vision, life insurance, short- and long-term disability, and other voluntary benefits. This position will report to the Benefits Manager.

REGULAR JOB DUTIES

  • Process 401(k) contribution funding with the vendor.

  • Conduct annual 401(k) external audit with Outside Auditor.

  • Process the annual True Up and Non-Discrimination Testing.

  • Conduct routine and ad hoc audits of employee eligibility ensuring that eligibility and enrollment is correct across both internal and external systems.

  • Respond to 401(k) inquiries from employees relating to enrollments, loans, plan changes and contribution amounts.

  • Review & submit vendor invoices, reconciliations, and billing of all benefits. (monthly)

  • Manage the HSA suspended funds and pending accounts process.

  • Participate in the determination of monthly wellness topics and activities.

  • Work directly with Marketing to produce employee communications for wellness including flyers and newsletter documents.

  • Work with the designated wellness application to post wellness challenges/activities.

  • Participate in the overall annual benefits enrollment process.

  • Support other participating employers with questions and process adherence/development in relation to shared process, policies, and insurance products.

    Translate as needed by: Responding to questions and voicemails posted to the Benefits email box.

    Assisting with new hire benefit presentations to provide newly hired employee benefit information and address questions.

  • Provide enrollment reports to vendors as needed.

  • During annual enrollment and on an on-going basis – monitor outstanding employee enrollments requiring evidence of insurability.

  • Communicate to employees and vendors the need to complete the EOI.

  • Process changes reported from the vendor in relation to approval/denial in the enrollment system.

  • Performs other duties and responsibilities as assigned.

EDUCATION, SKILLS AND EXPERIENCE

  • Three to five years of HR Benefits experience is required with an emphasis on 401k programs. Priority will be given to candidates with industry experience.

  • Bachelor’s degree in business, human resources or similar, or equivalent work experience is preferred but not required.

  • Bilingual, Spanish/English is required.

  • A PHR or SHRM certification is considered a plus.

  • Microsoft Office, UKG and Workday preferred

  • Principles, practices and procedures of benefits administration.

  • Various retirement plan approaches including 401(k) and non-qualified plans.

  • Operating standard office equipment and using required software applications to produce correspondence, reports, electronic communication, spreadsheets and databases.

  • Quickly learn company’s working structure, culture, policies and strategies.

  • Organize, manage, and track multiple detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment.

  • Communicate effectively, both orally and in writing at all levels of the organization.

  • Work independently as well as collaboratively within a team environment

  • Provide a high level of customer service and drive customer service orientation to staff.

  • Maintain strictest confidentiality.

  • Establish and maintain effective working relationships across the organization.

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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