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Senior Document Controller

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JR06053 - JOB_POSTING-3-5336

Posted on 21 February, 2024

Norwich, Norfolk (United Kingdom)

Full time

Document Control

About us:

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Job Description:

Senior Document Controller

Location: Norwich

About Ferrovial Construction

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years’ experience. It is a Spanish multinational company operating through 4 divisions: Airports, Highways, Construction and Building subsidiaries. Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees. Ferrovial Construction Ltd UK have 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (Q6), Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon Station.

Norwich Western Link

Ferrovial Construction has recently been awarded the contract to design and build the Norwich Western Link by Norfolk County Council. The project involves designing and building 6.1km of dual carriageway, a 670m viaduct over the River Wensum and 6 structures for minor roads and environmental crossings.

The aim of the project is to improve the connectivity of Norwich national road networks whilst taking into account the natural and built environment and local communities. The project opens up new opportunities for people in Norfolk, offers a gateway into STEM careers in the industry and creates sustainable career paths.

Key Responsibilities:

  • Set up, manage and maintain project document control systems in line with company, customer and project requirements.

  • Ensure the Project Team members are provided with adequate training and support

  • Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.

  • Input document data into standard registers ensuring that the information is accurate and up to date

  • Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability

  • Maintain files and control logs as required by the project

  • Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure

  • Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers

  • Archive, retrieve and store documentation adhering to company standards and policies

  • Check that all information complies with specified company formats, templates and standards

  • Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage

  • Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management

  • Ensure team compliance with project document control and project document numbering procedures

  • Act as focal point for all team document management matters

  • Effectively communicate document management problem areas to the project team where necessary

  • Provide practical help and first line training support to team members

  • Assist with the coordination of document management across the whole project including policies, protocols and practice. Maintain accurate registers and actions lists

Skills and qualifications:

  • Previous experience managing Document Control procedures for a large-scale construction project.

  • Experience setting up and using electronic document management systems

  • Knowledge in use of spreadsheets, database, word processing and selected job specific software

  • Ability to keep clear and accurate records and reports

  • Ability to use computer and rapidly input data and retrieve records and information

  • Effective oral and written communication skills.

  • Must be able to interface with a variety of people with different technical levels and educational backgrounds

  • Must be detail-oriented and highly organized

  • Able to produce accurate and timely results while maintaining an excellent customer service/client facing attitude.

  • Self-starter, proactive and results focused

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Ferrovial Construction UK is an Equal Opportunities employer and as such treats applications equally and recruits purely based on skills and experience.

Ferrovial embraces diversity and inclusion, and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills so we encourage candidates from underrepresented groups to apply.

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

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